Leadership · Education · Networking

2002 IPMA Annual Report

Annual Report to the Membership
for the year ending December 31, 2002

Table of Contents


Photo of Doug Tanabe, 2002 IPMA Chair

Message From the Chair: Doug Tanabe

In 2002 IPMA actively worked with the IT community to meet unprecedented State budget challenges. This brought more change including the restructuring of the annual IPMA Executive Seminar. These changes proved to be a blessing in disguise as the restructured Executive Seminar (renamed as the Executive Summit for 2002 only) was the most productive in memory.

The 2002 Forum, "Silver Anniversary FORUM - 25 years of Service to the State", celebrated the longevity and continued popularity of the Forum. Approximately 1,000 people attended Forum and 100 people attended the Executive Luncheon held the day before Forum.

Our Professional Development Committee stepped up to the year's challenges with an aggressive program of seven free seminars for the State IT community. These seminars addressed: Windows Active Directory implementation, security, strategies for managing core system assets, project management, the virtual workplace, enterprise architecture, and XML and web services.

Communications was enhanced this year with a ground-breaking agreement with the Project Management Special Interest Group (PMSIG) under which IPMA provides web hosting and listserv services to the PMSIG. The Communications Committee also initiated a volunteer project to publish electronic versions of pre-1996 issues of IPMA News to celebrate IPMA's history of contributions to the IT community.

IPMA also made the fifth and final payments to both Saint Martin's College and South Puget Sound Community College fulfilling pledges totaling $50,000 to support information technology education.

I have enjoyed this past year as chair of the IPMA. Although I left the IPMA Board at the end of 2002, I did so with great confidence in the ability of IPMA to continue to deliver great service to the State IT community.

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IPMA Mission Statement

Improve the State information technology (IT) environment through:

  • Professional networking with other state government IT managers and positive influencing of the State's IT agenda.
  • Professional development and cultivation of new IT initiatives.
  • Financing of activities through money-making activities.
  • Leveraging IPMA's corporate structure and resources to provide services to the state IT community.

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Organization and Membership Description

Organization

The IPMA is organized as a Washington State Corporation. There are no stockholders. There are 12 members on the IPMA Board of Directors and their term of office is three years. Directors are elected by the IPMA membership. There are four corporate officers who serve on the Board of Directors: the Board Chair, the Vice-Chair, and two Co-Secretary/Treasurers. No compensation is paid to any member of the Board of Directors for services as a member of the Board.

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Statement of Membership

Membership in the IPMA is open to all current or retired state employees who are interested in information technology and who support the mission of the organization. Members support the mission of the IPMA by serving on any one of the five standing committees and participating in activities sponsored by the Association. Effective May 11, 2000 annual membership dues were eliminated. There is only one class of membership.

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IPMA Committees

Committee

Committee Chair

Budget & Finance

Mike McVicker

Communications

Mary Ellen Bradley
Bob Monn

Executive Seminar

Phil Grigg
Darrel Riffe

Forum

Dennis Laine
Mike McVicker

Professional Development

Sheryl Hall
Dennis Jones

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IPMA Board of Directors

Name / Office

Agency

Mary Ellen Bradley

Dept. of Ecology

Thomas Bynum

Employment Security Dept.

Phil Grigg

Dept. of General Admin.

Sheryl Hall

Dept. of Labor & Industries

Dennis Jones

Office of Financial Management

Dennis Laine

Employment Security Dept.

Mike McVicker, Vice-Chair

Dept. of Information Services

Bob Monn

Dept. of Ecology

Christy Ridout, Co-Secretary-Treasurer Dept. of Social & Health Services

Darrel Riffe

Dept. of Information Services

Doug Tanabe, Chair

Dept. of Personnel

Shelagh Taylor, Co-Secretary/Treasurer

Dept. of Labor & Industries

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Schedule of 2002 Events

IPMA conducted the following events during calendar year 2002:

See details of the above events on the IPMA website at: http://www.ipma-wa/com/.

Committee Reports

Business Planning

Committee Chair:

Mike McVicker

Purpose:

The purpose of the Business Planning Committee is to build and foster the long-term business interests of the Association in order to provide the IPMA every possible advantage to pursue its mission.

Accomplishments for 2002:

In 1998, IPMA’s fostered closer links with St. Martin’s College and South Puget Sound Community College (SPSCC). Through two pledges totaling $50,000, IPMA was able to support the installation of an Information Services desk in the new St. Martin’s Library and support Local Area Network (LAN) and work station installations for the Associated Students of SPSCC in their new student union building. These investments in the future of our local educational institutions serve to illustrate IPMA’s strong continuing commitment to support our community. The pledges to both institutions were for $5,000 each year for five years. In 2002 IPMA made the last annual payments under each of these pledges. Saint Martin's new library and SPSCC's new student union building were opened in March 2001.

Objectives for 2003:

For the next year, Business Planning Committee has the following objectives:

  • Closely monitor and report on the Merrill Lynch Investment Program. Our investment strategy will be reviewed for additional investments during 2003.
  • Pursue other opportunities for providing IPMA sponsored events and supporting the information technology profession within Washington State Government.
  • Negotiate and manage contracts with private vendors to provide services for IPMA sponsored events.
  • Explore philanthropic opportunities in the community.
  • Consider opportunities for supporting capital improvement programs that advance information technology in State Government.

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Photo of CSR panel addressing the 2002 IPMA Executive Summit

Executive Seminar

Committee Co-Chairs:

Phil Grigg and Darrel Riffe

Purpose:

The purpose of the Executive Seminar Committee is to provide an annual seminar that facilitates communication, networking and the promotion of information technology ideas for all senior state government information systems managers attending.

Accomplishments for 2002:

In April 2002 the IPMA Board decided to cancel the 2002 Executive Seminar due to the State's financial situation and to replace it with a smaller event focused on the current state government challenges (budget conditions, collective bargaining, etc.) The Board also decided that IPMA would pay the expenses of the attendees including transportation via chartered bus. The reduced size of the planned event (one representative per agency) dictated an invitation process with invitations extended to agencies that most consistently had been represented at previous IPMA executive seminars and/or DIS Customer Advisory Board meetings. The 2002 IPMA Executive Summit was held in October at Campbell's Resort (Lake Chelan) and 79 persons attended. The following presentations were made:

  • Stuart McKee, Director, Department of Information Services
    "The Enterprise View of IT in Washington"
  • Marty Brown, Director, Office of Financial Management
    "The State Budget Outlook / Workload Drivers"
  • Doug Tanabe, IPMA Chair
    "IPMA Business"
  • Charles Mason, Teacher and Field Guide
    "Glacial Lake Missoula and the Ice Age Floods"
  • Chang Mook Sohn, Executive Director, Office of The Forecast Council
    "Washington's Current Economic and Revenue Conditions"
  • Gene Matt, Director, Department of Personnel
    Sharon Whitehead, Deputy Director, Department of Personnel
    Joyce Turner, Executive Policy Analyst, Office of Financial Management
    Bill Joplin, Assistant Director State Procurement, General Administration

    "Civil Service Reform, Collective Bargaining, and Contracting Out"
  • Allen Schmidt, Chief Technical Architect and Development Manager, Office of Financial Management
    Kathy Rosmond, Senior Project Manager, Office of Financial Management
    Doug Tanabe, Assistant Director, Department of Personnel

    "The Enterprise Architecture View of HR/Payroll"
  • Josetta Bull, Engagement Manager for IT Strategic Plan in Sacramento, CA, Gartner Inc.
    Phoebe Cameron, Project Manager of IT Strategic Plan in Sacramento, CA, Gartner Inc.

    "Building an Enterprise Operating Framework"
  • Josetta Bull, Engagement Manager for IT Strategic Plan in Sacramento, CA, Gartner Inc.
    Phoebe Cameron, Project Manager of IT Strategic Plan in Sacramento, CA, Gartner Inc.

    "Transitioning to an Enterprise Approach"
  • Stuart McKee, Director, Department of Information Services
    Thomas Bynum, Chair -- Customer Advisory Board and Assistant Commissioner of the Information Technology Services Division -- Department of Employment Security
    Doug Tanabe, IPMA Chair and Assistant Director, Department of Personnel

    "Where do we go from here?"

Objectives for 2003:

The IPMA will again offer an Executive Seminar. The 2003 event will be held September 23-25, 2003 at Campbell's Resort (Lake Chelan). We expect the seminar to be as successful as last year's.

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photo of Forum 2000 plaza

Forum

Committee Co-Chairs:

Dennis Laine and Mike McVicker

Purpose:

Forum is an annual information technology seminar and trade show that has been held in Olympia since 1979. Forum continues to be an effective opportunity for vendors to demonstrate their products, for speakers to share their expertise and knowledge, and for state employees and others to attend free seminars and product demonstrations and to network. It is important to note that Forum is one of the premier technology shows in the Pacific Northwest and the largest to focus solely on the Public Sector.

Accomplishments for 2002:

For the third consecutive year Forum was held at the Saint Martin's College Pavilion in May. Improvements have been made each year, and in 2002 bunting was added to the railing surrounding the main floor. Forum 2002 was extremely successful and received high praise from participating vendors and attendees. There were 62 vendor booths and approximately 980 attendees. Having 62 vendor booths in one large room was well received. The Worthington Center facility provided great flexibility for setting up conference rooms and breakout rooms. The Forum 2002 theme of "Silver Anniversary FORUM, 25 years of Service to the State" celebrated the longevity and continued popularity of Forum.

The Executive Luncheon was held the day before Forum. Luncheon speaker State Health Officer Maxine Hayes’ presentation on Washington’s planning for homeland defense/response to terrorist attacks was well received by approximately 100 attendees.

Objectives for 2003:

The theme for Forum 2003 will be "Sharing Solutions". Twenty-four corporate sponsors have been signed up for this fiscal year. Vendor booth sales will start in January 2002. Keynote speakers have been approached and ideas for the breakout sessions have been identified. The Monday prior to Forum will be used to host two ½ day educational sessions. Similar to the Professional Development events, but hosted by the Forum Committee, these events will make use of the Worthington Center.

The following objectives have been endorsed for Forum 2003:

  • Keep Forum in the Olympia area utilizing the May Tuesday-Wednesday format.
  • Manage Forum so that it remains cost effective, realizes at least a 10% profit and meets or exceeds the expectations of attendees and participating vendors.
  • Coordinate with St. Martin’s staff to improve on the use of the Pavilion.
  • Increase attendance through advertising and marketing to ensure that all public sector information technology employees in the South Sound area are aware of Forum and the benefits of attending Forum.
  • Continue the use of IPMA’s web site to recruit vendors and to distribute information to participating vendors and attendees.
  • Move the Executive Luncheon to the week prior to Forum and schedule it as annual event at the Worthington Center.

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Communications

Committee Co-Chairs:

Bob Monn and Mary Ellen Bradley

Purpose:

The Communications Committee provides IPMA members with information about actions taken by the Board of Directors, special events, seminars, other committee activities, and other items of interest. The Committee maintains the IPMA Internet web site as a means of interacting with IPMA members, sponsors, and others interested in IPMA activities. The Committee publishes the monthly newsletter and maintains the IPMA listserv.

The Communications Committee also is responsible for promoting membership in the IPMA and maintaining the membership roster.

Accomplishments for 2002:

  • Prepared IPMA News, IPMA's monthly newsletter with a total of 20 feature articles recruited from the IT community. Launched a volunteer project to publish electronic versions of pre-1996 issues of IPMA News and completed conversion and publication of approximately 20 percent of the available issues. Added regular feature linking to available newsletters from 5, 10, 15, 20, and 25 years ago to celebrate IPMA's history of contributions to the IT community.
  • Published IPMA's 2001 annual report.
  • Maintained the IPMA membership database; new members are added via a web form and updates and deletions are made manually.
  • Administered the IPMA listserv mailing list and created a listserv mailing list for the Project Managers Special Interest Group sponsored by IPMA.
  • Completed a web support plan and identified an emergency backup staff person.
  • Maintained the IPMA web site including:
    • Updates of event calendar and other content as needed.
    • Web support for Forum 2002, Executive Summit 2002 (including on-line event registration), and professional development events (including on-line event registration).
    • Web hosting arrangements for the Project Managers Special Interest Group's web site and integration into the IPMA web site.
    • Web support for electronic voting in annual election of Board members.
    • Completion of a redesign of the IPMA web site to enhance usability and facilitate future maintenance.

Objectives for 2003:

  • Continue web publication of the monthly newsletter and complete another 20 percent of the newsletter archives project.
  • Publish the 2002 IPMA Annual Report.
  • Work with other IPMA committees to support IPMA events; provide marketing communications for these events and support on-line event registration.
  • Support the annual on-line election process for Board members.

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Professional Development

Committee Co-Chairs:

Sheryl Hall and Dennis Jones

Purpose:

The purpose of the Professional Development Committee is to provide educational and networking programs for the membership and the IT community. The Committee works with IT vendors and state agencies to provide programs at no cost or minimal cost to the IT community. The Committee also may sponsor selected formal training events to be provided on a fee basis.

Accomplishments for 2002:

The Professional Development Committee provided seven seminars during 2002. The 2002 program was as follows:

Date Topic Presenters Registered Attended
Jan. 23 "I Can't See the Forest through the Trees" -- Windows 2000 Multi-Agency Single Forest Netdesk,
DIS, GA, OFM, DOP
131 105
Feb. 20 Building a Security Program Sierra Systems, Alliance Enterprises, Microsoft,
DIS, OFM and DOH
75 Unknown
Mar. 20 Harvesting the Gold: Strategies for Managing Core System Assets Milestone Technology,
DIS Digital Government Applications Academy
80 63
Apr. 17 Implementing a Project Management Discipline Robert Francis Group,
State agencies
103 79
Jun. 19 Virtual Workplace Right! Systems, Inc.,
State Agency Panel
79 51
Aug. 21 Enterprise Architecture Gartner Consulting, The Frank Russell Company, and state agency staff 82 Unknown
Oct. 16 "Escaping the Legacy Jungle": XML and Web Services in Digital Government Semantic Arts, Inc.
Coraxis Corp.
Netdesk Corp.
DSHS and DIS
116 83
  • Seminar participants have rated the sessions very highly and wish them to be continued.
  • The committee researched some other facilities but decided that St. Martin’s was our best alternative – particularly when looking at the combination of convenience, and combined costs of the facility and catering. Saint Martin's has been very easy to work with and has done a great job of supporting us in preparing the room and responding to our needs during the seminars.
  • Based on feedback received from 2001, the room setup was changed to a "classroom" style from a "theater" style, giving participants a roomier feel and providing a tabletop for handout materials, taking notes, etc. We increased the room size from a quarter-room to a half-room to accommodate this layout. The audience has responded well to this layout.
  • The registration process was updated for the October 16 session and worked very well. Registrants are now able to put themselves on a waiting list when the registration limit has been reached. Combined with more reminders to participants to cancel if they do not plan to attend, we hope to increase participation.

Objectives for 2003:

The Professional Development Committee has the following objective for 2003:

  • Provide six seminars in the current half day format as outlined below:
Date Topic Presenters
Jan. 22, 2003
Wednesday afternoon
Software Requirements Development and Outsourcing Management – An Overview for Managers Doug Muir, Software Productivity Center
Mar. 25, 2003
Tuesday afternoon
Wireless Networking / Network Management Cisco Systems
State agencies
Apr. 17, 2003
Thursday morning
Data Warehouse / Business Intelligence (To be announced)
Jun. 25, 2003
Wednesday morning
Project Management - Assembling the Team - Getting Started Diane Vasarkovy, Wolf Consulting
Tom Crawford, Dye Management Group
Sep. 23, 2003
Tuesday afternoon
(To be announced) (To be announced)
Oct. 30, 2003
Thursday morning
(To be announced) (To be announced)

2003 Potential changes / improvements / issues for discussion:

  • Continue and refine the new registration process.
  • Provide some afternoon seminars to accommodate those that have difficulty with morning sessions.
  • Provide some Tuesday and Thursday seminars to accommodate those that have difficulty with Wednesday sessions.
  • Should we aim at least one seminar more towards "small agencies"?
  • Should we have a paid "featured speaker"?
  • Should we tie the theme of the September 23rd seminar into the theme of the Executive Conference?
  • Will the September 23rd seminar conflict with the Executive Conference? (Move to August instead?)

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Financial Reports

IPMA Account Balances

(Includes unrealized gains)

As of 12/31/2002

Account

Balance

ASSETS

 

Cash and Bank Accounts

 

Merrill Lynch Money Market

40,927.00

Total Cash and Bank Accounts

40,927.00

Other Assets

 

Pre-Paid Taxes

1,861.00

Total Other Assets

1,861.00

Investments

 

Investments

62,690.00

Total Investments

62,690.00

TOTAL ASSETS

105,478.00

 

LIABILITIES

0

 

OVERALL TOTAL

105,478.00

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Summary Statement of Income and Expenses

01/01/2002 through 12/31/2002

Category Description

 

INCOME

 

Executive Seminar

$25,985.00

Forum

98,305.00

Dividend Income

1,825.00

TOTAL INCOME

126,116.00

 

EXPENSES

 

Administration

25,759.00

Communications

665.00

Executive Seminar

37,348.00

Forum

62,519.00

Professional Development

2,352.00

TOTAL EXPENSES

128,643.00

 

TOTAL INCOME - EXPENSES

(2,527.00)

Notes:

  • The 2002 Executive Summit was presented as a no cost event to the participants in recognition of the tight budget condition of all state agencies and therefore resulted in a loss of $2,527 to the organization for the year.
  • 2002 was the final year of five-year pledges of $5,000 each to St. Martin’s College and South Puget Sound Community College.

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IPMA Corporate Sponsors

IPMA thanks the following Corporate Sponsors for their support:

Cardiff Cardiff's integrated eTransaction solutions are used by more than 20,000 organizations to automate a wide range of business transactions and processes. Cardiff's products work together to replace manual processing with automated online systems. Cardiff TELEform(r) Information Capture products automatically convert paper forms and documents into online information. Cardiff's HTML+Forms(tm) and PDF+Forms(tm) are used to automate the collection and processing of data from Internet forms, and to replace corporate paper forms with automated online eForms. Cardiff Personalized Interaction products automatically create and deliver high-quality personalized documents. Contact Kelly Stratton (760-936-4500) for more info.
CISCO Cisco provides connectivity tools for the smallest home network to the networks that make up the Internet. Contact Paul Murdoch for more info.
Compaq Compaq Computer Corporation is a computer technology company that designs and manufactures personal computers, file servers, storage area networks and other computer technology. Contact John Stewart for more info.
Communications Specialists Inc Reseller of networking hardware, support, maintenance & installation as well as cabling installation. Contact Lem Putnam for more info.
Dell Contact Kevin Flick for more info.
EMC At EMC, we build the world's most robust, secure and trusted information storage infrastructures. Our storage systems, software, networks and services ensure fast, round-the-clock access to all of the information businesses, government agencies and individuals must have to prosper in the Information Economy. To EMC's customers, EMC is the caretaker of the world's information. EMC today extended the reach of the world's most trusted information storage technology from the data center's core to the network's edge with the introduction of groundbreaking new networked storage systems and software. The new world of networked storage strengthens EMC's lead in helping organizations unite and generate value from all their information, regardless of location or connectivity method. The new solutions bring network-attached storage (NAS) and storage area networks (SANs) into a unified network, while extending enterprise-level high availability to the mid-tier NAS market. Contact Judy Duning for more info.
HP Contact Bill Ross for more info.
IBM Contact Mike Andritch for more info.
Logical e-Business (formerly PSSG) Logical eBusiness Solutions is a full-service development organization with capabilities that include B2B (Business-to-Business), B2C (Business-to-Consumer), G2P (Government-to-Public) and G2G (Government-to-Government) web development, eCommerce integration, database development, content design and development, strategic planning, legacy-to-web integration and traditional systems integration. Contact John McDonald for more info.
Marconi Marconi Communications is a global telecommunications and networking company using Optical Networking and Deep Fiber Access Technologies for integration of voice, video and data over a single fiber to provide single platform, turnkey networking solutions. Contact Mark Davis for more info.
Microsoft Software Development Company. Contact Al Cabraloff for more info.
Netdesk Netdesk is the Northwest's #1 leader in Microsoft technology training. We focus exclusively on enterprise skills for Microsoft technology professionals with training classes for engineers and programmers in Seattle and Olympia on Windows 2000/XP, SQL, Exchange, Visual Basic, C#, XML, .NET, and more. Netdesk delivers the highest customer satisfaction in the Northwest with innovative programs like our 30 Day Schedule Lock, Employer Guarantee, and our exclusive 100% Satisfaction Guarantee. Why do the most experienced Northwest companies trust Netdesk for their Microsoft enterprise skills? Find out more at www.netdesk.com. Contact Kate Chan for more info.
Qwest Contact Rick Hendrickson for more info.
Right! Systems, Inc. Contact Sean Padget (360-956-0414) for more info.
Sierra Systems
Sierra Systems
Sierra Systems Group Inc. is one of North America's leading consulting companies.  The Washington State Branch provides information technology and eBusiness project planning and management, analysis, development, and implementation resources to solve critical business problems. Contact Glenn Briskin for more info.
Software AG Software AG offers a full suite of e-business integration and enterprise systems software that extend and support billions of mission-critical transactions daily for some of the world's largest organizations. Software AG's products and services leverage existing IT investments by connecting customers' legacy and packaged applications with the newest e-business processes and applications thereby enabling customers to access their information from the heart of the enterprise to the desktop. Contact Dan Webster for more info.
Storagetek The Storage Experts who deliver easy to use, industry-leading, innovative storage solutions to manage and protect business critical information. Contact Eric Olson (Phone: 425-709-3406) for more info.
Sun Microsystems Contact John Bachtel for more info.
UNISYS Contact Brian Ridderbush for more info.
Verizon Verizon is one of the world's leading providers of high-growth communications services. Verizon companies are the largest providers of wireline and wireless voice and communications services in the United States, and leading providers of data services. Verizon also is the world's largest provider of print and on-line directory information. Verizon has wireline and wireless operations in the Americas, Europe, Asia and the Pacific, and its global presence - including its directory businesses and FLAG, the world's longest undersea fiber-optic cable - extends to 40 countries. Contact Ken Simon for more info.
Xerox Xerox is a global company dedicated to providing solutions that simplify your work and make you more productive. Xerox offers products and services that can help your Department/Agency improve its business processes, lower costs, increase clock speed and share crucial knowledge. These products and services make it easy for you to turn paper information into digital information, and vice-versa; to view, organize and share information in the form of digital documents; to send documents on networks throughout the office or around the world; and to print, publish, and copy them onto paper. Contact John Rastetter for more info.
Xiotech Contact Jim Grua for more info.

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