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Volume 1 No. 3 September 1974

EDITORIAL

Judging by the contents of Pat Mailey's column this week, he had received some feedback concerning the material which I put in last month's letter without first showing him the copy. The nature of the comments indicated that some people took it as a personal affront. That's great. If anyone can get upset by having these placed before them, then that indicates other problems. Probably having to do with pedestals. Everyone in D.P. should live in mortal fear that any of those statements could still be true. They should be imprinted on everyone's bathroom mirror so they would be reviewed every morning. They have to do with communications problems which we all know is at the root of so many of everyone's troubles. If we can start each day being aware that these conditions can still exist, then they won't.

I would like to call your attention to the first four words of the first statement in Pat's column. If it is necessary to produce a newsletter without input from other agencies (DPA excepted), then it will be printed with what ever ~ have available and deem necessary, interesting or vital.

Editor, Tony Veidhuizen

IF IT'S A BETTER WAY - SHARE IT

No contributions this month but maybe some clarification on last month' s contributions.

Several people contacted us regarding the "laundry list" of statements on the Communications Problems Between Users and Computer Systems People which appeared in last month's issue. Categorically:

A. Pat Mailey did not author or contribute the list or even know it was going to appear in his column.

B. The editors will print what people send in - even when the sender prefers to remain anonymous.

C. What is printed does not necessarily reflect the views of the editors; but we'll print it!

With that out of the way, let's have some contributions We often hear people expounding on how they have a better way - from techniques in programming to organization of their staffs to project management, etc. If you or any member of your staff feel you have something that can benefit others - let's SHARE IT!

Send your contributions in by the 20th of each month to Tony or Pat.

Co-Editor, Pat Mailey


MINUTES OF ADPM MEETING

WASHINGTON STATE ASSOCIATION OF DATA PROCESSING MANAGERS

Minutes of the September 5, 1974 Meeting

The meeting was called to order by the Chairman, Bob Payne, at 12:35. Two guests were introduced; Bernie Mullins from Personnel and Ron Franklin from the State Library.

The minutes of the August meeting were approved as published in the Newsletter. The Treasurer's report stated a beginning balance of $257.36, expenditure of $2.60 for the Speaker's lunch, resulting in a current balance of $254.76.

Dan McNamara, Resource Committee Chairman, was not present, but a suggested set of by-laws revisions was distributed for comment. There were no comments; any comments resulting from further study should be forwarded to Dan. The changes will come up for action at next month's meeting.

The Task 18 (Common Application Systems) Committee has been working with the higher education area, and a draft report should be completed before next meeting.

The September DPA meeting resulted in approval of Task 4 -- Resource Utilization Reporting. Clint DeGabrielle added that the DPA would review effectiveness of this standard after six and twelve month periods.

Don Smith reported on the progress of the Training Committee. The Committee has established short-term objectives toward the adoption of a statewide goal for training. Clint DeGabrielle proposed that this Committee be established as a permanent Committee under the auspices of the A.D.P.M. Bob Payne directed Don Smith to address this proposal in his Committee meeting.

R. S. Applestone reported next on the activity of the Job Matrix Committee. This Committee is interfacing with the Training Committee. Both the Operations and Systems-Programming sub-committees have pretty well established their job matrices. The management group is still developing their job matrix, but good progress is being made with increased participation by sub-committee members.

The next committee report was made by Cliff Cotey on the activities of the Programmer II Test Advisory Committee. No meetings have been held to date, although the Chairman has met with the Department of Personnel. A target date of six months has been established to complete committee activity before the next oral exam is opened for Programmer II positions.

The Chairman next asked for a report from Tom Jones on. the recent activity of his Referrals and Register Committee. Tom stated that he and committee members had responded to a request from Personnel to discuss a job classification questionnaire. There seemed to be some question whether the Committee's discussing the questionnaire with Personnel constituted approval by the Association. A motion was made that the Chairman write a letter to Personnel in an effort to clarify the relationship between the Association, Committee and the Department of Personnel. This motion was seconded, and the Chairman will draft a letter to the Department of Personnel.

Dick Nelson next discussed the Party, as recommended by the Executive Committee. Dick made a motion that the Association sponsor the Party at Capitol Pavilion on November 16, 1974. After some discussion the motion was seconded and approved. Dick Nelson will chair the Party Committee.

There being no new business, Dick Nelson introduced the Speaker, Captain Paul Schultz of the Washington State Patrol.

Captain Schultz is Manager of the State Identification Division located in Tumwater. His slide presentation describing his specialized system was very interesting.

The meeting adjourned at 1:40.


Index of Officers and Committee Chairmen with Agency identifications & phone numbers:

Officers and Executive Committee

Bob Payne Chairman DSHS 3426
Bob Vaughn Sec/Treas. 0PP & FM 5461
Dick Nelson Programs Util. & Trans. 6455
Emory Kramer Exec. Comm. WSDPSC 7540
Tom Jones Exec. Comm. WSP 5161

Newsletter Committee

Tony Veldhuizen Teachers' Retirement 3132
Pat Mailey Personnel 2872

The Party Committee

Dick Nelson Util. & Trans. 6455

Task 18 Committee (Common Application Systems)

Bill Fischer Revenue 5573

Training Committee

Don Smith Labor & Industries 2475

Job Matrix Committee

R. S. Applestone WSDPSC 7540

Referrals and Registers Committee

Tom Jones WSP 5161

Programmer II Test Advisory Committee

Cliff Cotey WSDPSC 7540


NEWSY ITEMS

THE SECOND PARTY

Coming up this fall is The Second Party to be held again at the Capitol Pavilion, Lacey. The date is Saturday, November 16!

Last year we held The First Party. Over 300 Data Processing people and their friends danced, refreshed, and generally had a good old fashioned evening.

The party committee is made up of Sam Mayo, Patti Palmer, Sharon Brown, Pat Mailey, Gary Foote, Herluf Anderson, and Chairman Dick Nelson.

Thus far, the date is set - Saturday, November 16 - and the hours will be 8:00 pm - 1:00 am. The place will again be the Capitol Pavilion. You will be kept posted on other details as they develop. The price is expected to be $2.00 each, or less.

The important thing now is to circle the date and tell your spouse and/or friends that another good time is coming up at the Capitol Pavilion, November 16!


New Equipment

The WDPSC has just installed a six station CMC-5 key processing system to replace the Singer key tape machines which were formerly used. This CMC-5 consists of a mini computer, a small disk storage unit, a magnetic tape unit, a teletype console, and six key stations. Each key station has a key board and a CRT display which shows the operator information about the job being done.

The mini computer has its own system instructions and the data record formats stored on the disk unit. The key station operator calls for the appropriate record formats and enters the data which is then stored on a different part of the disk unit. After all the records in a job are stored on the disk, they are transferred to magnetic tape for input to the main computer.

This type of system offers many advantages over key tapes or key punch machines. Accounting data can be batch balanced, limited data validation can be performed, range checking can be accomplished, field qualification is available and records can be reformatted, to mention a few. In addition there are a variety of operating statistics available which provide valuable information for the control of the system.

WDPSC has transferred to the CMC-5 with as little initial change as possible. In the coming months efforts will be made to more fully utilize the features of this system to provide better and more cost effective service.


Schedule of Interagency Training Division Classes for Fall 1974:

September 19 - October 24
(Meets each Thursday am)
Computer User Self Study/Lecture (ITD)
October 16-18 Statistics in Management Sciences -
Dr. Charles P. Bonini
October 21-25 MARK IV Intermediate -
Informatics, Inc.
October 22-23 EDP for County - City Officials (ITD)
October 22-25
November 5-8
Effective Writing for Technicians -
Joe Floren
November 18-20 Managing Systems Maintenance -
Brandon
November 19-22 Effective Writing for Technicians -
Joe Floren
November 21-22 To Be Announced (TBA) Users Guide to Systems Development -
Brandon
Date - (TBA) Certificate in Data Processing (CDP)
Refresher Course (OVTI)
Early December - (TBA) Structured Systems Design (2 days) -
(IBM)
December 10-13 - (TBA) Structured Programming (IBM)
December 9-11 Management Analysis and the Computer -
Dr. Charles Bonini
December 16-20 - (TBA) Data Communications - General Course
(IBM)

Teleprocessing Systems Concepts - A four tape video course by DELTAK will soon be added to the video tape library.

Other Training Notes

You may have noticed that the training division (DOP) is now working with the service center (WDPSC) in the contracting and billing of courses. They are working out of the data processing revolving fund which has considerable advantages for agencies and for the training division coordination of training.

The service center is not adding an overhead or handling cost to the registration fee. Registration fees are based on the contract price divided by the number of estimated students. A small amount may be added to the registration fee ($5-$20) in order to provide insurance coverage in the event the class registers a couple short or someone drops out prior to the cancellation deadline. They don't want to cancel a class of 18 students because they need 20 to finance it. Any surplus is credited to the training account for future use.

Pat Mailey says, It is our continued intention to bring to state agencies the highest quality courses possible for the least cost per student. We always put quality ahead of price."

"Obviously, we do not believe in concentrating our efforts on a single training vendor simply because we do not believe that any single supplier can serve all our needs. We want the best from the best." Pat continued.

"Just one more item. When sending your personnel to courses not coordinated by the ITD, investigate the instructor thoroughly. The instructor makes the course, not the attractive course outline. If you want us to investigate the instructor, just call."


MEETING ANNOUNCEMENTS

Tues. Oct. 8th Task 18 Committee in Room 3F21 of the Highways Administration Building. To discuss results of your review and prioritization of Common Application Systems Summaries.

AGENCY PROFILE

* * * MISSING * * * *