Association of Data Processing Managers
March 4, 1982
- Introduction of Guests
- Approval of Minutes
- Treasurer's Report
- ADPM Board Report
- DPA Announcements
- Old Business
- Personnel Liaison
- Office Automation
Presentation of Guest Speaker
Mr. Will Wold, Director of Data Processing Service Center Three
TOPIC: "Current Status of the Proposed OIS"
Association of Data Processing Managers
February 4, 1982 Minutes
- Called to Order - John Aikin.
- Introduction of Guests -
- Galen Schmidtke - Thurston County
- Sam Reed, General Administration
- Wayne Hemphill - General Administration
- Norm Gunther - Department of Natural Resources
- Approval of Minutes - It was moved, seconded, and passed that the minutes be approved as distributed.
- Treasurer's Report - Starting cash: $1,657·51. We received interest of $8.37 bringing our cash to $1,665.88.
Expenditures: Today's speaker lunch $6.00. The Vance Tyee for room rentals for the Forum $714.37. Leaving a cash balance of $945.51.
- ADPM Board Report - There was no ADPM meeting so there was no report.
- DPA Announcements:
- The Five Year Plans were all submitted and the DPA was asked to approve 14 plans. The DPA approved 12 of the plans leaving WSU and Ecology until the next meeting. They were also appraised that the five service center plan updates would be up for their approval, with preview copies available for each of them.
- There was advance notice of Employment Security's Distributed Data Processing Acquisition plan. Employment Security would like to have that plan approved at the March meeting·
- There was a presentation by John Lawson of Service Center Three, related to replacing their old TP frontend processors. Due to some earlier correspondence in the meeting, the DPA had questions whether or not Univac would even be able to be considered for such support. Mr. Lawson indicated the critical need to replace the equipment. The DPA then approved the center to go out with an RFQ but not to announce an apparent successful bidder until after the March meeting. Therefore, the settlement of the dispute between Sperry Univac and the WCCCC will determine whether or not Sperry Univac would be an acceptable bidder for the Center's communication front-end upgrade. (This dispute has now been successfully resolved.)
- Bob Payne, in responding to an inquiry regarding source of funds supporting the Library networks, stated that approximately 70 percent of their revenues came from non state agencies such as Regional Libraries. The consultant study did not consider the status quo, which is for theLibrary to continue processing at SC2, in their alternatives. The consultant recommended that the Library develop their own computer network. The issue was not resolved, and they are sure it will come up again in the next meeting.
- Old Business:
- Don Brown reported for the Personnel Liaison Committee. There were three things involving the Personnel Liaison Committee over the last month. They responded to the CSA minimum qualifications question. They worked on revising the CSA IV exam. And last but not least there is a committee working on the total CSA examining procedure. The Committee will get back to us next month on the progress they have made.
- Office Automation - Tom Bennett indicated that there was no report.
- New Business:
- Norm Gunther, who chaired the committee to study the proposed ANS COBOL standard, reported that the committee comprised of Bill Bradford, Sam Crawford, and Gary Guinotte met several times in their review. It is the opinion of the committee not to recommend approval of the ANS COBOL standard primarily because there is no upward compatibility to the new standard. There were several benefits noted in the new COBOL but the lack of upward compatibility was too overpowering to come back with any other recommendation. Norm indicated that we must make a response to the Chairman of the ANS committee not later than February 12, 1982. A few months after that he anticipates that there might be another public review of the ANS COBOL standard and that the DPA should be deeply involved in that review.
Paul Newman, of DSHS, commented that they had reviewed the critique of the committee and felt it was quite good. Paul went on to suggest that we go on record to oppose the ANS COBOL standard. It was moved that the committee draft a memo of opposition, from the Managers Association signed by John Aiken, to the ANS Association, and a second memo to the DPA requesting them to make a similar negative response to the ANS Association. It was seconded and passed.
The Managers Association applauded the efforts of Norm Gunther and the Committee in carrying out the duties of the review.
- Tom Bennett announced the terminal fair would be held at the University of Washington this year on March 3-4, 1982. He went on to invite the Managers Association and data processing staffs to attend. It will be held in the Student Union Building at the University of Washington.
- Correspondence - There was none.
- Comments - There was none.
- Joe Coogan introduced Mr. Ross Eberle of the Department of Revenue where he is the Assistant Director of Administrative Services.
Department of Revenue Distributed Data Processing System
In 1977 the Department of Revenue was faced with a budset overrun with regard to expenditures for data processing services. Due to rate increases imposed on the Department by the Service Center and increased computer usage by the Department, Service Center billing during this period rose to approximately $43,000 per month or a $13,000 per month overrun.
The system that was the primary cause of the cost overrun was our name and address system. The system is the largest of approximately 220 different computer jobs the Department currently has operational.
Currently we have approximately 233,000 active tax payers registered. These tax payers report monthly, quarterly, or on an annual basis, depending upon their expected tax liability. In addition to the 233,000 active accounts another 150,000 closed accounts are maintained on the file for reference purposes for five years after the close date.
In 1977 through a network of 11 terminals, located in the Department's Headquarter's Offices, users inquired against the name and address file some 50,000 times per month. Each time a user inquired against the file the charge was $.20 Multiply this by 50,000 inquiries per month and you have a $10,000 bill. Also the update and maintenance of the file at the Service Center cost approximately $15,000 per month.
The temporary solution to the problem involved changing from a weekly update and reload of the file to an every other week update, and also reducing the user inquiries of the file.
These actions saved approximately $10,000 per month. Other changes in computer operations saved $3,000 per month and brought us back within budget.
The savings made by revising operating procedures with regard to the name and address files, while significant and necessary at the time, caused some considerable difficulties with the user. Updating the file only every two weeks instead of weekly created bottlenecks in the processing of needed data. The primary user, in fact, had already requested and justified the need for an on-line update to the file.
In order to resolve these problems the Department began looking for solutions. The most promising alternative appeared to lie in applying distributive processing technology. We discovered the technology was available to handle a large system requiring some 200 megabytes of disk storage and that it appeared the cost of doing the job on the minicomputer, including incorporating an on-line update to the file, could save approximately another $100,000 per year in Service Center computer costs.
As a result we went before the Data Processing Authority On November 2, 1977 and requested permission to issue a "Request For Proposal" to acquire a distributed data processing system. The Authority approved the request subject to the Department being able to show the successful vendors Price was such that a $100,000 per year cost savings over the current system could be realized. Our proposal to the DPA at that time also provided for replacing our remote job entry equipment and a data entry system and in turn place these two applications on the proposed distributed system.
The acquisition process from this point took about six months and included a comprehensive benchmark by each competing vendor of the entire name and address file as well as a concurrent demonstration by the vendors of the data entry and remote job entry application.
In May of 1978 the Harris Corporation was selected as the apparent successful vendor with a bid that was low enough to enable the Department to achieve the objective of reducing computer costs by $100,000 annually. On May 3, 1978 the DPA gave final approval for the acquisition. The hardware was delivered in July 1978 and the prescribed functions became operational as follows:
Following are some of the new system benefits:
- Implemented 3270 switching protocol to the host July 3, 1978.
- Implemented remote job entry to the host November 17, 1978.
- Implemented name and address file update and inquiry January 24, 1979.
- Implemented data entry application April 1, 1979.
Additionally we have added a number of new applications on our minicomputers. Including the Department's Transaction File - the tax reporting history of individual tax payers and an on-line mailing label system to name a couple. In the near future we are planning to add another major master file application which will require additional hardware.
- Keying updates - changes, adds, and deletes, (process 50 percent faster under the new system).
- Information is current which virtually eliminates duplication in new accounts, closes, corrections; incorrect data on changes are caught immediately; less time is spent locating new accounts.
- A large number of requests for information can beanswered through terminal inquiry which formallyrequired pulling central files due to the time lag inthe batch update process.
Mr. Eberle concluded his remarks by inviting the D.P. Managers Association over to the G.A. Building to have a tour of the Department of Revenue's computer room and associated facilities.
Mr. Eberle did respond to a question at this time that was submitted to him by Mr. Richard Applestone.
Question: Did your distributed processing system replace an Intercomm or a batch system?
Answer: It replaced an Intercomm inquiry system and a batch update system.
- Joe Coogan then announced upcoming speakers for the managers Meetings:
In March Mr. Will Wolf, Data Processing Service Center Three, will be presenting to the Association The Then Current Status of OIS. In April Mr. Ben Knowles, Presi-~en--~f Brandon, will be with us.
- As there was no further business the meeting was adjourned by Mr. John Aiken.
(NOTE: This newsletter also included HRD's spring quarter schedule DP training schedule and an article by Michael Brackett, ESD, titled "Data Structures Systems Development Logic Processes which are not included here.)