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ASSOCIATION OF DATA PROCESSING

MANAGERS

MEETING AGENDA

ARNOLD’S RESTAURANT

NOVEMBER 3, 1983

12:00 NOON

  1. Introduction of Guests

  2. Presentation of Guest Speaker:

    Don Peterson, Legislative Auditor
    Legislative Budget Committee

  3. Approval of Minutes

  4. Treasurer’s Report

  5. ADPM Board Report

  6. DPA Announcements

  7. Old Business

  8. New Business

  9. Correspondence

  10. Other Comments

  11. Adjourn

Association of Data Processing Managers
Minutes for Meeting of
October 6, 1983

The meeting was called to order by the chairman, Dennis Jones, at Arnolds Restaurant.

INTRODUCTION OF GUESTS

Dennis Jones introduced Dale Putnam, Data Processing Manager for the AFRS project. Rick Stablein introduced Liz Dalton, DSHS Director of Community Services Information System. Mary Swarthout introduced Delane Peterson from the State Auditors office. Norma Van Kip, an analyst from DSHS, was also introduced.

GUEST SPEAKER

Don Brown introduced Frankie Schlender, from Olympia Technical Community College (OTCC). Frankie has been with Community College District 12 for nine years. Her educational achievements include an AA degree from Centralia, BA degree from UPS and graduate work at George Washington University in Washington D.C.

Frankie stated that as you read today’s articles about education, most say educational institutions are not doing a very good job. Usually, four year schools receive the most attention. They are larger and more prestigious. She does not agree with this and explained the role of OTCC in the community.

The main goal for OTCC is to produce quality employees for the community. The responsibility of the school is to make the environment and classes one to allow students to build and grow to their highest potential, and give them an awareness of what the working world is all about. There are many students in the Olympia area and they continue to find jobs. This is one criteria for measurement by OTCC to determine if they are doing their job.

Only in this past legislative calendar did OTCC become acredited and allowed to award two year degrees. This is a big step. Now students can transfer their credits to a four year school. OTCC has an arrangement with The Evergreen State College, and is working with other four year institutions to allow transfer of credits.

Each year the goals and objectives of OTCC change because each year the needs of the community change. In the Data Processing area, the change has been constant and dynamic. The advisory board, which is made up of business persons, keeps them advised as to what changes are occuring. In turn, OTCC advises them as to what changes they are making.

In the data entry area they no longer have keypunch machines. These have been replaced with online terminals, personal computers, and eight Series 1 machines for traditional batch data processing.

In the computer operations area, where many students are doing on the job training, the school is expanding the curriculum to include data communication courses. A goal for students in this area is to be able to lay out, define, diagnose problems and help in defining solutions.

In the programming area, there have been many changes. OTCC now has IBM Personal Computers (twelve of these for teaching tools, nine for terminals), two Apples for graphics and accounting, and a 550 Prime Micro. There are many software programs for the students to work with. Students are taught to program in Assembler, Cobol, Pascal, Fortran, work with Computer logic, OS JCL and operating systems. They are given different approaches to methods for solving data processing problems. A big emphasis is being put on data communications and working with all areas to link in the data processing tools.

Office Automation is an area that is now being addressed. Topics include how to link data processing and word processing, how to keep from overlapping and developing good links to give the students the benefit of being well—rounded employees.

Frankie noted that the excitement of working with an ever-changing environment was super, but the most rewarding part of her job is seeing the students have success with their school, being able to use their skills to grow on the job, and gain higher self-esteem. Everyone profits: the student, the school and the employee.

BUSINESS MEETING

The minutes were approved as written.

TREASURER’S REPORT:

Reported in October $ 581.13 
(September Dividend) 17.38
Expenses  
-- Speaker (6.00)
-- Forum (400.00)
Current Balance $ 192.51
Share Account  $ 28.45

BOARD REPORT

DP Professional/Technical series, John Lawson, Chairman

There have been problems with the understanding and communications of what the essential nature of the work in various positions realy is, especailly at the higher levels.

Bill Palmer and Jan Cabe met with the board to help with the high level of concern and frustration evident with the various issues surrounding the study. There was consensus by the committee that it should be an objective to provide DOP with a "quality" package that the agency Personnel Officers and DP Managers can support.

It was also agreed that there was no apparent need to drop back, but that the materials already provided offered a suitable framework to work from. Given time, a good package can be arrived at.

The board concurred that if the study should be rushed too quickly, there could be more damage done than good. Tim Seth mentioned he is comfortable with the group working seperately, but he wants to be kept up to date on technical details via copies of products/recommendations or by verbal briefing.

Management Training Series, John Long, Chairman

A task force was formed to look at the feasibility of providing management seminars for data processing managers. These would be more general behavioral type of seminars rather then technical in nature. A list of potential managers to attend such seminars, persons in a range of 47 and up, showed there is a population of at least 300 persons.

The task force is made up of Larry Garrett, Jack Morris, Dennis Jones, Don Brown, Larry Seaberg~ and John Long. This group asked Rick Stablein to join them and also requested help from the Department of Personnel Education and Training center. Reuben Marti and Bernie Mullins agreed to join them in venture.

The group is looking for something that is slanted toward data processing but would be more general in nature. Something periodic but ongoing.

Please give input on what you would like to have as content for these seminars. John expressed his desire to have these be really good for the Data Processing community and something they can gain from.

ADP STANDARDS

ADPM was asked over a year ago to work with a DPA sub-committee to develop and propose new system development and cost benefit standards. This task was taken and recommendations were transmitted some time ago to the DPA. They have come under a much broader view with the DPA Common Systems Steering committee. This sub—committee has asked ADPM to make recommendations on a few key issues:

  1. The preparation or transmittal of systems development fact sheets to the authority.

  2. The specific language in the cost benefit analysis that changes some wording. Where it used to say the Agency could find some system alternative would be of greatest net benefit to the State has been changed to say would be of the greatest net benefit to the Agency.

The DPA committee wants more input from ADPM for guidance and consultation. Dennis has called the original steering committee back together and they will get back into the loop.

DPA ANNOUNCEMENTS, Jim Michael

In response to many inquiries, Rick Stablein sent a letter to the Office of Minority and Women Business Enterprises requesting or raising issues that DP Managers were having difficulties with the goals and objectives for that Agency. Basicly, he asked for a one year exemption for the DP equipment goals and standards. He met with the LEAP Committee to give a basic overview of the DPA and what their goals and objectives are. He also explained the concept of the Micro Computer Resource Center. The overview was well recieved and Rick will be going back with more specifics at a later date.

COMMITTEE REPORTS:

Office Automation:

Mr. Ryan reported Dennis Carlson had presented a matrix on what areas there was something happening. This was used as a basis for their charter, and will be shared with the DP community. A resource management policy was made stating that Office Automation would be under the DPA not GA.

Network Committee:

Mr. Bailey announced all their committees have defined a charter in scope and that this will be distributed. He has proposed a "straw man" strategic approach for what network we look like in the State. It is an agressive approach but hopefully accomplishable. It will require more work and more information. This is leading up to a plan to develop a specific proposal for the Governor and Legislature to gain support for future implementation.

The DPA long range plan was distributed at the planning conference. It is called the 1983—85 Informations Systems plan. Policy statements and issues will be distributed.

Acquisitions:

Service Center 3 had a disk acquisition and for first time a vendor other then Sperry recieved the bid. This was for 26 drives about half of what their disk drives are at present.

The Evergreen State College named Data General the successful vendor for their mini computer.

Administrator for the Courts recieved approval for two mini computers for the district courts and will look at acquiring two more at a later date.

Department of Social and Health Services, Developmental Disabilities recieved approval for 33 terminals.

OLD BUSINESS:

None

NEW BUSINESS

None


HUMAN RESOURCE DEVELOPMENT BELVEDERE

SCHEDULE OF DP TRAINING COURSES FOR-WINTER QUARTER

DATE(S) COURSE TITLE INSTRUCTOR(S)
January 1984    
4-6 **PEP: Database Concepts Dr. Edrice Reynolds
19 Office Automation Overview for Managers Keith Morse, Employment Security
23-25 VSAM File Access and Data Storage Ron Ferguson
24-25 Introduction to Data Processing for Managers Steve Reyda, WDPSC
31 Introduction to Wordstar Carolyn Nelson & Lana Hamm, DPSC/3
February 1984    
1-3 Structured Database Design Gary Schuldt, Software Consultants International
7 Introduction to Data Communications for Non-DP Personnel *(WDPSC) John Devereaux, Ardean Anvik,  WDPSC
16 Office Automation Overview for Managers Keith Morse, Office Automation Technical Committee
28-29 **Reading/Interpreting Memory Dumps *(WDPSC) Don Schwarz, WDPSC
March 1984    
1-2 **Using Executive Information Systems (EIS) *(WDPSC) Mary Swarthout, WDPSC
8 Data Processing Appetizer Louie Orlando and Kathy Winberry, WDPSC
9 Data Processing Appetizer Louie Orlando and Kathy Winberry, WDPSC
13-14 Hardware/Software Selection & Contracting Don Ross
14-16 **Statistical Analysis System (SAS)-Basic *(WDPSC) Pat Timmons, WDPSC
20 Office Automation Overview for Managers Keith Morse, Office Automation Tech. Committee
26-30 Structured Analysis & Design Workshop Larry Peters, Software Consultants International
27-28 Introduction to Data Processing for Users Gary Foote, DSHS

* WDPSC, in the course title, indicates training location at WDPSC Training Room, Smith Building, 837 East 7th, Olympia. If the location is absent, the location will be ED & TD, Washington State Employees Credit Union Building, 400 East Union, 3rd Floor, Olympia. Daily schedule for all courses is 8:30 a.m. - 4:30 p.m.

**Fulfills a PEP required course or elective subject.

Dates to be announced for the following courses: (1) Overview of EIS, SAS, SPSS (2) Overview of EIS for Managers.

Dr. Ruben L. Marti, DPPD Program Manager