ASSOCIATION OF DATA PROCESSING MANAGERS

MEETING AGENDA

ARNOLDíS RESTAURANT

JANUARY 5, 1984

12:00 NOON

1. Introduction of Guests

2. Presentation of Guest Speaker:

3. Approval of Minutes

4. Treasurerís Report

5. ADPM Board Report

6. DPA Announcements

7. Old Business

8. New Business

9. Correspondence

10. Other Comments

11. Adjourn


ASSOCIATION OF DATA PROCESSING MANAGERS

MINUTES FOR MEETING OF

DECEMBER 1, 1983

The meeting was called to order by the chairman, Dennis Jones, at Arnolds restaurant.

Don Brown introduced the guest speaker, Don Peterson. Don was formerly with OFM and started working for the Legislative Budget Committee (LBC) in 1967. Don received his business degree from the University of Washington, did graduate work in law and public administration and is married and has three children.

Don explained in response to the request for him to speak to the Data Processing Managers he hoped to let them know what it does for them and to them. Not only as State workers but also as tax payers.

The main purpose of the Legislative Budget Committee is to develop a link of good communication and understanding between the State agencies and the Legislature. Another purpose is to see that State programs are being carried out for reasons intended, and being done so, economically, effectively and efficiently. The persons working for LBC are titled as Legislative auditors, not fiscal type of auditors but performance auditors and program reviewers.

Some of the projects the Legislative Audit Committee are involved in are:

1) Sunset Reviews

2) General Fund Revenue Forecast for OFM:

3) Education

4) Salary Survey

5) Fiscal Notes

6) Use of confidential Motor Plates

Following is a list of the Goals for and the Facts about the Legislative Budget Committee.

FACTS ABOUT THE LEGISLATIVE BUDGET COMMITTEE

The Legislative Budget Committee, a statutory joint committee of the Legislature, is composed of eight Senators and eight Representatives equally divided between the two major political parties. It serves as a general purpose oversight arm of the Legislature. The Committee staff, headed by the Legislative Auditor, undertakes studies, surveys and performance audits concerning the economy, efficiency and effectiveness of State programs and agency operations. It may also examine whether appropriations have been expended in accordance with legislative intent. Assistance is also provided to House and Senate standing committees and to individual legislators in areas of Committee staff expertise. The Committee staff also conducts program and fiscal reviews of State agencies, programs or statutes scheduled for legislative review and possible termination under the Washington Sunset Act (Chapter 43.131 RCW).

The regular performance audits undertaken by the Committee staff include reviews of program goals and objectives of State agencies to determine how faithfully State agencies are conforming with legislative intent. These audits are intended to provide, for legislative review, objective analyses of the economy, efficiency and effectiveness of State agency and State program management.

The Legislative Budget Committee staff also monitors and reports on the use of consultants by State agencies and maintains a central control file of personal services contracts for legislative and public use. Spending from unanticipated Federal, State or local revenues by State agencies is also monitored by the Committee staff. A regular report of such spending is provided to the Committee and other interested parties.

Other oversight responsibilities assigned by the Legislature concern general fund revenue forecasts, educational clinics, salary survey plans, fiscal notes, the Washington Public Power Supply System and confidential motor vehicle plate use by public entities.

The Committee meets on a monthly basis during the interim period between legislative sessions, or more often when circumstances indicate the desirability or necessity of additional meetings. The Committee reports directly to the Legislature, making recommendations for legislative consideration and action.

Legislative Budget Committee
Goals and Objectives
October 29, 1980
(Updated: December 1, 1983)

GOALS:

As a general purpose oversight arm of the Legislature, it is the goal of the Legislative Budget Committee (LBC) to proceed through comprehensive performance audits, program evaluations and other studies and reports to provide individual legislators and members and staff of 1-louse and Senate standing committees with objective and non-partisan audits and evaluations of State agency and State program performance, agency and program operational economy, efficiency, and effectiveness as well as agency faithfulness to legislative intent.

This includes, but is not limited to:

1. Evaluations of the effectiveness of statutes in meeting legislative objectives;

2. Identification of opportunities to increase the economy, efficiency, and effectiveness of State agencies and State programs;

3. Identification of potential cost savings involving State agencies or State programs,

4. Identification of obsolete, ineffective, inefficient or .uneconomic State agencies, programs, practices and statutes.

OBJECTIVES:

1. To promptly complete legislatively requested performance audits, program evaluations and other similar studies (within six months whenever possible) and simpler requests within thirty days or less.

2. To complete preliminary reports on Sunset Act program and fiscal reviews on or before statutory due dates with final reports to be ready for review and committee of reference utilization as rapidly as affected State agency and Office of Financial Management responses and printing schedules permit.

3. To carefully evaluate management audits of the Washington Public Power Supply System as to adequacy and effectiveness of procedure and report thereon pursuant to RCW 43.52.378.

4. To faithfully carry out each other duty assigned by the Legislature so as to effectively achieve legislative objectives as economically and efficiently as possible. These duties currently include: monitoring of personal services contract filings (use of consultants); preparation of a biennial report on educational clinics; monitoring State agency spending proposals from unanticipated receipts; monitoring public agency use of confidential motor vehicle plates; and plans of Department of Personnel, Higher Education Personnel Board and State Patrol for prevailing salary surveys.

5. To cooperate fully with each of the several standing committees of the House and Senate and other legislative staff to facilitate legislative utilization of the work of the Legislative Budget Committee and the expertise of the Legislative Budget Committee staff.

6. To achieve and maintain a high level staff expertise and work excellence in fulfilling each legislative assignment.

7. To succinctly report our findings, conclusions and recommendations to the Legislature, appropriate standing committees (and staff), individual legislators, interested state agencies and the general public in such manner as will facilitate legislative utilization.


ADPM BUSINESS MEETING

APPROVAL OF MINUTES:

The minutes were approved.

TREASURERíS REPORT:

Reported in November $192.51
October Dividend 15.20
Expenses:  
Speaker (6.00)
Current Balance $201.71
Share Account $28.45

ADPM BOARD REPORT

DP Professional/Technical Series

John Lawson, Chairman

Progress with this project is still not moving very quickly. They have been trying to come up with a reasonable and workable set of controls that might be applied to the positions. The committee did come up with a deadline target date for the last of February to have definite recommendations established for the SDS, and CSA4 positions.

Data Processing Authority Report

The DPA did not have a meeting this month. Jim Michael did report they have had some staff changes. E.A. Hansel resigned and Bob Payne and Terry Wilson have been hired. There is a position open for Data Processing Coordinator One and they will be filling that in December.

George Pickett reported the OMWBE recently presented a seminar on new rules and additions which are up for final approval. The rules did become effective on an emergency basis. For those of you dealing with acquisition with OMWBE requirements, there is a methodology for fiscal evaluations embedded in these rules you need to be aware of and look up to see how it effects your acquisition.

A new master contract is in place for slow speed modems. The successful vendor for this was Multi-Tech Corporation.

OATS Committee

Chuck Seldomridge reported Battelle Northwest backed out on the Video Disk study. Phil Coombs was the designated liaison for this clearing house study. Rush Brandt from the State Library is trying to do some things through the Library and has transferred the effort there. He went before the supply officers to try to get funding to bring someone from Library of Congress to follow up on what has been done.

Department of Personnel Report

Tim Seth reported they are working with DSHS and other agencies to help with the hiring of women and minorities. Tim suggested when an agency is looking for new persons they can check with him.

Meeting adjourned,