IPMA News : June 2005

Edited By Christy Ridout and Shelagh Taylor

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Forum 2005 Delivering the Integrated Enterprise – Practice not Promise

Office of Secretary of State to receive national honor

Sign up now for "Enterprise Architecture - Making the Right Decisions"

Register now to experience Neal Whitten, the "Dr. Phil" of Project Management!

News from the Past

Summary of May 12, 2005 IPMA Board Meeting


"Sponsor's Corner"

Netdesk, the leader in Microsoft technical training has recently added Cisco training to their offerings. You'll now find the Introduction to Cisco Networking Technologies, Interconnecting Cisco Network Devices, and Building Scalable Cisco Internetworks on their schedule. Visit www.Netdesk.com/Cisco (link removed) for more info.

Forum 2005 Delivering the Integrated Enterprise – Practice not Promise

--By Mary Ellen Bradley, Department of Ecology

The IPMA Forum “Practice not Promise” was held at St. Martin’s Pavilion on May 24-25; 930 attendees registered over the two days. Concurrent speaker sessions averaged more than 180 attendees over the 10 time slots including a record 240 at 11:30 AM - 12:30 PM Wednesday sessions.

The first day keynote speaker was Carolyn Purcell, a State and Local Government Director in the Internet Business Solutions Group of Cisco Systems. She also served nine years as the Texas Chief Information Office and was the Chief Executive Officer of the Texas Department of Information Resources. Her talk focused on the key issues facing government today. She listed the following as the biggest challenges for state government:

Ms. Purcell stated that government will need to evolve and become more responsive and improve accountability. For more information, see Carolyn Purcell's presentation (4.5 MB ppt) (link removed).

The Wednesday keynote was given by Gary Robinson, Director of the Washington State Department of Information Services (DIS). Gary has held positions with the Office of Financial Management, serving as Assistant Director, Deputy Director and Acting Director. He also served as the Acting Director of DIS before his permanent appointment. He has been a member of the Information Services Board, the Public Employees Benefits Board and the Sentencing Guidelines Commission. Gary began his talk with a quote from Governor Christine Gregoire stating that “we must change the culture of government”. He explained that GMAP, Government Management, Accountability and Performance, is Governor Gregoire's signature management initiative focused on improving the results of state government. In the information technology world, one of the governor’s initiatives is one stop service for business licensing and permitting. Gary pledged that DIS would aggressively provide information systems to provide quality and reliable services to state agencies. He challenged us to work with DIS to take information technology to the next level. For more information, see Gary Robinson's presentation (0.9 MB ppt) (link removed).

The 2005 Forum also included classes on application design and development, enterprise content management, enterprise architecture, enterprise infrastructure project management and security. There were 70 booths with displays by vendors, state agencies and non-profit groups set up in pavilion.

IPMA Forum 2005 registration desk Jim Albert

IPMA Forum 2005 keynote speaker, Carolyn Purcell IPMA Forum 2005 keynote speaker, Gary Robinson

Frank Westrum, DOH CIO; Bill Kehoe, DOL CIO; Clark Palmer, WSP Deputy Commander Electronic Services; Jim Albert, DIS Deputy Director; and Lisa Gifford, Alliance Enterprises CEO

IPMA Forum 2005 vendor booths IPMA booth

IPMA booth with Shelagh Taylor and Thomas Bynum IPMA Forum 2005

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Office of Secretary of State to receive national honor

Agency’s Corporations Division replaces bureaucracy with innovative solutions

May 17, 2005 press release by the Secretary of State

The Office of Secretary of State will be recognized tomorrow for creating a virtually paperless office, permanently clearing a four-to-six-week backlog of business transactions and dramatically improving customer service.

The agency’s Corporation’s Division and its technology partner ImageSource, Inc. will receive the Channel Connection Award in Philadelphia tomorrow.

“We’re thrilled,” said Secretary of State Sam Reed. “The customer response to this project has been overwhelming. We satisfied a frustrated clientele, solved an expensive storage problem and dramatically improved convenience and accuracy for our customers.”

The Channel Connection Awards recognize value-added resellers, (businesses that add their own "value," to an existing product), and systems integrators for solution installation, integration, application benefits, and return on investment.

ImageSource, Inc. worked hand in hand with the Corporations division to develop a progressive and extremely stable solution. Utilizing Kofax and Stellent software as the foundation ImageSource, Inc. developed a system that touches every part of the division’s internal and external business.

“We are extremely pleased with the results that the Corporations division has received,” said ImageSource CTO Shad White, “we believe our partnership made the difference and look forward to expanding the use of the platform throughout the agency.”

“This is a great honor following a huge undertaking,” said Corporations Director Mike Ricchio. “What we lacked in immediate resources we made up for in innovation. We do not subscribe to the theory that government agencies inevitably function as a bureaucracy.”

The Office of Secretary of state’s Corporation’s Division is responsible for registering a number of business related entities including corporations, limited partnerships, limited liability partnerships and limited liability companies.

Until an online imaging system was created, the Corporations Division faced a series of critical problems:

The Secretary of State’s Office and ImageSource, Inc. launched an e-government initiative to streamline and optimize the way the agency managed business filings.

Using the solution:

The solution gives customers 24-7 access to their documents throughout the process, reduces the number of human errors, and allows customers to save an incomplete application online for up to 60 days and return to complete it.

“I salute the efforts of ImageSource, and my staff,” said Reed. “This is a huge step toward a more convenient, efficient and transparent government.”

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Sign up now for "Enterprise Architecture - Making the Right Decisions"

--by Allen Schmidt, IPMA Professional Development Co-Chair

Reserve your seat today! There are still openings for the upcoming "Enterprise Architecture - Making the Right Decisions" seminar. It will be held at Saint Martin's College on Monday June 20, 2005. Doors open at 8:00 a.m. and the program begins at 8:30 a.m. Registration is required. Additional details and registration info . . . . (Link removed.)

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Register now to experience Neal Whitten, the "Dr. Phil" of Project Management!

--by Sheryl Hall, IPMA Professional Development Co-Chair

Reserve your seat today! It is not too late. You still have time to register for this great opportunity to meet the Dr. Phil of Project Management, Neal Whitten; a popular speaker, trainer, consultant, mentor, and author in the areas of Project Management, Software Engineering, and Human Resources. For the first time ever, the IPMA with the Department of Personnel is sponsoring this opportunity to learn first-hand from one of the experts in the industry. You will also receive Neal's latest book, No-Nonsense Advice for Successful Projects. Refreshments will be served as well. Registration is required. Washington State Employees should contact their training manager or registration representative to register. All others should register through the on-line IPMA Registration process. Additional details . . . . (Link removed.)

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News from the Past

5 Years Ago -- June 2000 IPMA Newsletter

10 Years Ago -- June 1995 IPMA Newsletter

15 Years Ago -- June 1990 IPMA Newsletter (not available at this time)

20 Years Ago -- June 1985 Association of Data Processing Managers Newsletter (not available at this time)

25 Years Ago -- June 1980 Association of Data Processing Managers Newsletter (not available at this time)

30 Years Ago -- June 1975 Association of Data Processing Managers Newsletter  (not available at this time)

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Summary of May 12, 2005 IPMA Board Meeting

Members Present: Jim Albert, Mary Ellen Bradley, Thomas Bynum, Phil Grigg, Sheryl Hall, Dennis Jones, Dennis Laine, Christy Ridout, Darrel Riffe, Allen Schmidt and Shelagh Taylor. Phil Coates, CFO, and Jim Andersen, Forum Events Manager, were also present.

Thomas Bynum, IPMA Chair, opened the May 2005 meeting of the IPMA Board of Directors at 7:30 a.m.

Approval of Minutes: The minutes from the April 2005 Board meeting were approved.

Secretary/Treasurer’s Report: The Board approved the April 2005 financial status and activities reports.

Committee Reports:

Business Planning: Jim Andersen introduced John Vlastelica of Lakeside Graphics who spoke to the board about the development of a marketing plan. He was representing McCarty & Associates which is a marketing firm serving the Puget Sound area. He talked about what the board’s vision for the IPMA is and what the board felt needed to be done. He stated that the next step would be to have one of the principals of McCarty & Associates discuss with the board the possibility of an engagement to assist in the development of a Marketing Plan.

After John’s presentation, the board discussion concluded that a half day meeting was needed to refine the IPMA Business Plan before a consultant is hired to help develop the Marketing Plan. IPMA vice-chair Andy Marcelia and Shelagh Taylor will work together to coordinate this meeting.

Forum 2005: Jim Andersen presented the Forum status report.

  1. Corporate Sponsors: Twenty-four of twenty-six sponsors have paid their 2005/2006 Corporate Sponsorship fee. The checks are in the mail for the remaining two.
  2. Vendors: Forty-six of forty-seven booths have been sold. Forty-three have paid and the check is in the mail for the remaining three.
  3. Available booths:
  4. IPMA Booth: The board communications committee will take the lead to coordinate a schedule of board members to provide coverage of the booth throughout the Forum.
  5. Forum Marketing: The Forum brochure and participating Vendor descriptions document have been completed and sent to the printers. Emails have been sent to 700+ Forum 2004 attendees.
  6. Executive Lunch, May 17: Three-quarters of the Worthington Center has been reserved for the event. About 160 guests are planning to attend. The buffet luncheon menu has been reviewed and approved. IPMA has guaranteed St. Martin’s 150 attendees.
  7. New Corporate Sponsor Appreciation Luncheon: The luncheon is scheduled for July 13, from noon to 2:00 p.m., at Tug Boat Annie’s at the West Bay Marina.
  8. Espresso Stand: St. Martin’s will not be providing an espresso stand so Jim is searching for a replacement provider.
  9. AV Equipment: The contract with Imagemaker AV is completed. Their service will cost about $4,100.
  10. St. Martin’s Catering Service: An agreement has been reached with the catering unit to provide sandwiches for Forum vendors and guests. IPMA has guaranteed 150 sandwiches per day.
  11. Forum Security: Final arrangements with St. Martin’s should be completed after today’s board meeting for a security guard for the Forum.
  12. Forum attendee gift: Dennis Laine has picked up 900 black canvas tote bags that will be distributed at the IPMA booth.
  13. Forum registration: Dave Sugarman of DSHS has been working with Jim to design a more comprehensive registration document for the Forum.
  14. Forum session evaluations: Dave Sugarman is designing a feedback document for Forum training sessions. He has also offered to summarize the information after the Forum.
  15. IPMA web site: Jim acknowledged the contribution that Bob Monn, IPMA’s webmaster, has made with his support of ever changing Forum web needs.

Communications: Shelagh Taylor and Christy Ridout gave the communications committee report. They have worked on putting together the framework of the IPMA Marketing Plan. They also worked with Jim Andersen to arrange John Vlastelica’s presentation to the board.

The May issue of the IPMA News has been released and carries three very good articles.

Professional Development: Sheryl Hall and Allen Schmidt gave the committee report.

  1. June 20, 2005, program, “Enterprise Architecture - Making the Right Decisions.”
  2. August 23, 2005, program, “Neal Whitten’s No-Nonsense Advice for Successful Projects,” registration is open now.
  3. The final 2005 PD seminar is scheduled for October and the committee is scheduled to begin the planning on August 5 with Microsoft and Netdesk.
  4. The committee is recommending a calendar of four events for 2006.

Executive Seminar 2005: Phil Grigg presented the committee report.

  1. The 2005 Executive Seminar will be held at the Ocean Shores Shilo Inn on Tuesday, September 20, through Thursday, September 22.
  2. Jim Albert, Jim Andersen, Andy Marcelia, Darrel Riffe and Phil Grigg met to discuss the 2005 topics agenda on April 22.
  3. Jim Andersen has sent a note to Corporate Sponsors soliciting their input on seminar topics. One response has been received thus far.
  4. Reservations with Skamania for the 2006 and 2007 conferences have been cancelled.
  5. Confirmed conference reservations with Campbell’s for September 11 through 13, 2006, and October 1 through 3, 2007.
  6. Campbell’s contracts are ready for signature. The board approved of the dates and directed Phil to complete the contracts.
  7. Potential 2005 conference topics:

IT Leadership Development Program: Dennis Jones presented the committee report.

Program Design:

  1. Day 1 - Kick-off meeting August - ½ day Olympia
  2. Module 1 - Building Relationships October - 3-day off-site
  3. Module 2 - Developing and Communicating Directions January - 3-day off-site
  4. Module 3 - Enabling Change Aril - 3-day off-site
  5. Capstone Presentation/Graduation June - 1-day Olympia

Next steps:

Candidate Selection:

  1. Will begin in June 2005
  2. To be nominated by Agency Director
  3. Application sent to IPMA selection team, plus DOP
  4. Criteria being considered:

Next steps:

Capstone Project:

  1. Selected by participants from a list of potential work areas/needs provided by the Enterprise Architecture Committee. State in terms of results expected with identified sponsors. Criteria:
  2. Worked on as a team throughout the program and presented as the final step in the program.
  3. Presented to the Enterprise Architecture Committee and sponsors for acceptance as the final requirement for “graduation.”

Next steps:

Other Business: None

Next Meeting: June 9, 2005, at the Shipwreck Café

The meeting was adjourned at 9:15 a.m.

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