IPMA News : August 2007


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Note: At its February 2006 meeting, the IPMA Board decided to discontinue this newsletter. Board meeting summaries will continue to be published.

August 9, 2007, Board Meeting

Members Present: Mary Ellen Bradley, Phil Grigg, Andy Hill, Andy Marcelia, ‘Mace’ Maciejewski, Fran Muskopf, Christy Ridout, Darrel Riffe, Allen Schmidt. Phil Coates, CFO and Jim Andersen, the Forum Events Manager were also present.

Allen Schmidt, IPMA Chair, opened the August 2007 meeting of the IPMA Board of Directors at 7:25 a.m.

Secretary/Treasurer: The minutes from the July 2007 Board meeting were approved.

The Board approved the July 2007 financial status and activities reports.


  1. Business and Finance: No new business
  2. Forum: Jim Andersen reported that all the bills are in and have been paid for 2007 Forum. The committee is getting ready to start working on the 2008 Forum. He indicated that the Forum should be on the agenda for the board retreat. With declining attendance over the past few years there may be a need to change the format. Allen suggested that we seek input regarding the Forum from the CIO’s at the Executive Seminar. Christy indicated that we would have a list of base questions that board members could use in one on one conversations at the seminar.
  3. Professional Development: Andy Hill reported that the August 21st seminar, "System Development Life Cycle in Action using the Microsoft Team Foundation Server," presented by Coraxis Corporation, appeals to a rather niche group. As of today’s board meeting there are 62 people signed up.

    The October 16th event will be "Records Management – the second byte of the Enterprise Content Management Elephant," presented by CA Inc. is coming together.

    Andy indicated that with the two paid events, and both of them making money, it appears that the Professional Development program will about break even this year.
  4. LeaderPath: Mace reported that LeaderPath now has 29 people registered. Therefore, it will not be necessary for the IPMA to subsidize the program this year. He asked for help getting the project stewards engaged in the program. When he asked for suggestions for speakers, Tom Fitzsimmons, the current chair of the ISB was mentioned. Wolfgang Opitz, Deputy Director of the Office of Financial Management, was also suggested to talk about the legislative perspective on current IT issues.
  5. Executive Conference: Darrel Riffe reported that all the speakers are booked. The CIO breakfast is set. Phil Grigg reported that the legislators will speak at the 3:30 p.m. Monday session and then again at the CIO breakfast. Phil emphasized that the participating legislators are enthusiastic about participating in the conference.

    Darrel reported that to date there are 30 people registered and encouraged board members who haven’t yet registered to do so. The bus is reserved and he noted that the cost of the bus will be about $5,000, which is about double what it was the first year it was provided. The attendee gift this year will be 2GB memory sticks with IPMA embossed on it. Jim Andersen noted that we are out of pens with IPMA on them. Phil Grigg will order 2,000 pens.
  6. Communications: Fran distributed the final draft of the IPMA brochure and event insert. The board discussed the specifications and content. The board approved sending the brochure to print pending any changes that would come as a result of one final review. The final date for changes is Monday, August 20th.


  1. Registration System:
    1. EventRegister system demo: Phil Coates reported on a demo on July 30th to members of the acquisition team. EventRegister is an example of a high end registration system. It would definitely do what the IPMA needs and then some. It would also cost in the neighborhood of $5,000 - $6,000 per year. Phil questions whether the IPMA needs a high end system and suggests that the requirements of a registration system be on the agenda at the board planning retreat in November.
    2. Seattle PMI chapter uses ACTEVA system: After the EventRegister demo Phil Coates contacted the Seattle chapter of PMI to find out what registration system they use. They have been using a system called ACTEVA which is another example of a high end system. Based on a review of the ACTEVA web site Phil estimates that the cost to IPMA would be in the $4,000 - $6,000 range. He suggested that if the board decides to go with a high end system the ACTEVA system should be considered.
    3. SurveyMonkey prototype: Andy Hill reported that he had developed a prototype of a low cost registration system. Several people tried the system and reported that it wasn’t elegant but it did work. The board directed Andy to proceed to develop the SurveyMonkey model a bit further.
  2. Board Elections: Christy Ridout reported that the four positions held by Phil Grigg, Allen Schmidt, Mary Ellen Bradley and Christy Ridout are up for re-election. To-date Phil Grigg is the only one indicating an intent to stay on the board. Mary Ellen Bradley is definitely not planning to remain on the board. The Secretary/Treasurer is responsible for conducting the elections.
  3. Planning Retreat:
    1. Location: Christy Ridout reported that the board member vote for the retreat location resulted in a tie. The contracted support staff all voted for Sleeping Lady. She proposed that the retreat be held at Sleeping Lady. The board approved the proposal.
    2. Format of Committee Reports: Dennis Jones will coordinate the format requirements.
    3. Agenda Topics:
      1. Future direction of Forum
      2. Event registration system
      3. Succession planning

The August board meeting was adjourned at 8:35

IPMA, P.O. Box 1943, Olympia, WA 98507-1943