Leadership · Education · Networking

IPMA News : August 2008

August 14, 2008, Board Meeting

Members Present: Thomas Bynum, Phil Grigg, Andy Marcelia, Mace Maciejewski, Fran Muskopf, Christy Ridout, Darrel Riffe and Allen Schmidt. Phil Coates, CFO and Jim Andersen, the Forum Events Manager and Dennis Jones were also present.

Allen Schmidt, IPMA Chair, opened the August 2008 meeting of the IPMA Board of Directors at 7:35 a.m.

Secretary/Treasurer: The minutes from the July 2008 Board meeting were approved.

The Board approved the July 2008 financial status and activities reports.

COMMITTEE REPORTS:

Business and Finance: No Report

Professional Development: Jim Andersen reported for the committee that there are 99 people registered for the August 19th event titled, “Unified Communications - What’s all the Hype.” There have been nine cancellations.

Executive Conference: Phil Grigg reported that all speakers have been confirmed. There are 49 people signed up thus far for the conference. A couple of people have indicated that they won’t be coming this year due to the Governor’s freeze. It was the general consensus of the board that providing the alternative of bus transportation is extremely important this year. If need be, we should add a second bus. Phil sees the preparations for this year’s conference as being on track.

CIO Events: The next event is the CIO breakfast at the Executive Conference in October.

Phil Grigg and Allen Schmidt met with Representative Erichs and went over the plan and his presentation. A yet to be determined IT Workgroup Consultant will attend the Executive Conference.

Forum:

  • 2009 Forum Planning: A motion was made and passed, "to develop a written plan to scale down the 2009 Forum, making it more focused to the needs of the IT community for consideration." The plan will be considered at the Board planning session in November. The Forum planning committee will be reconstituted as a smaller group with more representation of CIO/IT managers and proportionately less representation from Corporate Sponsors. The committee will reach out to the CIO’s and Corporate Sponsors for feedback on this plan prior to the November meeting.
  • 2010 Forum Decision: Decisions relative to the future of Forum for 2010 and beyond will be deferred to the November Board Planning Session.

Corporate Sponsor Events: No more events scheduled for this year.

IT Management/LeaderPath: Mace reported that there will be no activity on LeaderPath until DOP completes the RFP for the training provider.

Communications and Marketing:

  • Web-Site Redesign:
    • Requirements briefing: Dennis Jones led the board through a presentation of his study of the Web-site redesign project. The report was the result of interviews, surveys and two meetings of the core team. Three phase proposal:
      • Phase 1 - Update the look and feel of the web-site using current content and features
      • Phase 2 - Distribute the authoring of content and add additional content and features
      • Phase 3 - Move into social networking tools such as blogs and wikis
    • The board approved a motion to proceed with Phase 1.

OTHER BUSINESS:

  • 2007 Planning Decisions Tracking Report: Allen Schmidt led the Board through the decision tracking report that was developed at the 2007 annual Board meeting. The report had been updated to represent the current status.
  • 2008 Planning Retreat: Allen Schmidt reported that Andy Hill has selected November 13/14 and identified several options for the location of the meeting. The board narrowed the options down to the Fairmont hotel in Seattle, the Willows Lodge in Woodinville, the Widmark Hotel in Kirkland and the Silver Cloud on Ruston Way in Tacoma. Andy is to use his own best judgement on the selection from these. The date of November 13/14 won’t work for all Board members so Andy should try for November 6/7 instead.
  • Board member elections:
    • Terms will be expiring for Andy Marcelia, Andy Hill, Thomas Bynum, Fran Muskopf and Mike McVicker. Secretary/Treasurer Andy Marcelia will start the election process to be completed per the By-Laws in November.

Next Board Meeting: September 11, 2008, at the Shipwreck Café

The meeting was adjourned at 9:05 a.m.