IPMA News : October 2007
October 11, 2007, Board Meeting
Members Present: Mary Ellen Bradley, Thomas Bynum, Phil Grigg, Andy Hill, Andy Marcelia, Mace Maciejewski, Fran Muskopf, Christy Ridout, Darrel Riffe and Allen Schmidt. Phil Coates, CFO and Jim Andersen, the Forum Events Manager were also present.
Allen Schmidt, IPMA Chair, opened the October 2007 meeting of the IPMA Board of Directors at 7:30 a.m.
Secretary/Treasurer: The minutes from the September 2007 Board meeting were approved as amended.
The Board approved the September 2007 financial status and activities reports.
Business and Finance: No activity to report
Forum: Jim Andersen reported that the first committee meeting will be held November 6th. There will be several new members to the committee replacing members who won’t be back for various reasons. It is felt that the new perspectives will be good for the committee.
Professional Development: Andy Hill reported that the final event of the year is ready to go on October 16th. CA will be presenting Records Management. Greg Trotter and Patty Holmquist of King County will talk about what they do, how they do it, and how they went about selecting a vendor of a Records Management system. One hundred-thirty people have registered for the seminar to date.
The January event will be a paid event. Ken Miller will present “We don’t make widgets.” The remainder of the 2008 agenda has yet to be finalized. Four of the events will be held at Saint Martin’s and two will be held at the L&I offices in Tumwater.
LeaderPath: Mace Maciejewski and Mary Ellen Bradley indicated that they have received very good reports from the course participants. Mace mentioned that January 15 is the LeaderPath graduation date. The course requires each capstone project team to present before a project review panel. Mace is looking into creating a panel consisting of one person from the EA committee, one CIO, one IPMA board member, and one UW Cascade Center representative. Mace volunteered to represent the IPMA on the panel. Last year, graduation certificates were handed out by Gary Robinson and he should be invited to hand them out again this year.
Executive Conference: The entire board commended Phil and Darrel on this being the best Executive Conference yet. Phil Grigg indicated that we had 105 attendees, nine speaker sessions and representation from 32 agencies and 26 Corporate Sponsors.
Darrel Riffe went over a summary of the evaluations. All of the nine speaker sessions rated 3.0 or better out of 5. Facilities location, lodging and meals rated 4.5 - 4.6 out of 5. It was noted that few people left before the end of the conference - which is unusual.
Phil indicated that the speakers presentations will be available on the IPMA web site in the next couple of days. Issues to discuss at the planning retreat are:
- Should we continue to offer the bus.
- Should we charge different rates for rooms in different buildings.
- Speaker interaction issues.
- Last minute churn of registrants.
Allen reported on the CIO breakfast portion of the conference. He sent out thanks to Representative Mark Ericks and Dave Johnson. Additional thank you notes will go out to others who participated in putting the breakfast together. The meeting was deemed a success by most everyone in attendance. The IPMA needs to facilitate ongoing CIO interaction with the Legislative Information Technology Work Group.
Communications: Mary Ellen Bradley reported that the brochures have been printed and delivered. There was a problem in that only 500 of them had the slots cut to accept the insert. The remainder have been returned for the printer to correct the error. A supply of brochures will be sent to each CIO for distribution to their staff after the first of the year when the calendar of events is finalized.
Board Elections: Andy Marcelia indicated that one recruit for the two vacancies has agreed to be considered. He will contact another potential candidate prior to the November board meeting.
Planning Retreat: Christy Ridout indicated that arrangements for the retreat at the Sleeping Lady Retreat center are nearly finalized. Additional information will be forthcoming as the date gets closer. She encouraged the board to review Dennis Jones’ email regarding committee reports being due to him November 9th.
The November 8, 2007, board meeting is cancelled.
The meeting was adjourned at 8:46 a.m.